10 tips to ease your PMP preparation



Reading the 750 pages of PMBOK as part of PMP preparation is the biggest hurdle most of the PMP aspirants face. These tips are to reduce the pain of PMP preparation. For our PMP prep online, instructor led course details contact us

Multi dimensional risk analysis for PMP

Here is a multi dimensional risk analysis for the PMP credential from the industry, trainer, PMP aspirant perspectives with an intent to communicate an independent and unbiased view. 

pmprisks

Industry related risks 

  1. The risk – There is a wide spread rumor about PMP credential as a product, which has reached the end-of-life stage in the product life cycle.  Reality – While this can be true from the training providers perspective due to too many trainers / companies undercutting each other, this is never true from the project management professional’s / aspiring professional’s perspective. PMP still rules as most recognized certification for predictive project management (most suited for large projects involving engineering, procurement, construction and management (EPCM). PMP credential is followed by PRINCE2. There is no other choice as of now for anyone who wants to pursue a globally accepted predictive project management related certification based on Plan, Do, Check, Act (PDCA) by Deming. I am using the term ‘predictive project management’ explicitly because there are many popular certifications available under the agile family (SCRUM, XP, RUP, TDD etc..) which are not a right fit for EPCM projects where the engineering discipline does not allow for much change, hence the agile family of frameworks are more suitable for product development where the requirements and the technology are highly volatile. Even then I am toying with the idea of applying agile during the planning phase of EPCM projects. Do not pelt stones at me because I am talking differently, or because I am the only one talking so. Unfortunately the agilists and the traditionalists do not like each other very much, even when the scrum masters fail miserably because they do not have any clue about stakeholder management, risk management, communication management, resource management, scope management, quality management etc. In my personal opinion, predictive and adaptive (agile) project management streams are complimentary  in nature for those whose goal is to manage their projects successfully, without bias towards any one particular framework.

Trainer related risks

  1. Many trainers teach the inputs, tools and techniques and outputs of the project management processes, in the same sequence as they are listed in the project management body of knowledge (PMBOK), without focusing on the benefits. That makes it very boring and difficult to remember (note that PMBOK is a 750+ page document). A better approach would be to learn process group wise;
    • Initiation
    • Planning
    • Execution
    • Monitoring & Controlling
    • Closing – This approach makes it easy to remember, as this is the natural flow of the project.
    • processgroupwisedoclist
  2. Many trainers provide too much emphasis on remembering inputs, tools&techniques and outputs (ITTO). Remembering them for 49 processes is humanly impossible, especially when one is under exam pressure. In fact, surprisingly those who spent maximum effort to mug up ITTO during their preparation time have failed in the final exam. Once you understand PMBOK process group wise, it is easy to recollect logically the inputs, tools&techniques and outputs. For example remembering the ITTO for the process ‘Develop project charter’ is much easier when one looks at it as the first process under ‘Project initiation’ process group, than the ‘First process’ under ‘Project integration management’ knowledge area.
  3. They do not give any emphasis on the ‘professional ethics’ of project managers. You can imagine the plight of someone who tries into master professional project management without any idea about professional ethics. Since the questions are scenario based, every project management scenario has an ethics angle, and mastering it makes it easier while choosing the best project management decisions.
  4. PMBOK has a wealth of information for the project management practitioner. Many trainers lacks the experience to articulate the concepts from the practitioner’s perspective. For example, project charter can be explained as just an output of project initiation or it can be a great document to develop a well understood project success criteria among all stakeholders..
  5. Trainers may not be well versed with various project domains to cite the right examples, whereas the participants are from different domains. They end up seeing everything as a nail, because the only tool they have is a hammer.
  6. Trainers trying to showcase their knowledge than focusing on the knowledge transfer. Mostly with inexperienced trainers.
  7. Trainers who does not explain things in detail, due to monotony. Mostly with highly experienced trainers.
  8. Trainers recommending too many reference material, thus making the preparation difficult.
  9. Trainers who charge very less fees, who losses interest mid way through the course because they are not compensated enough for their efforts.
  10. Disillusioned trainers, who are wearing the trainer’s hat out of compulsion than by choice.

Learner related risks

  1. Underestimating the effort required. One need to spend atleast 80 hours of preparation time, which include training, self study and exam practise.
  2. Over confidence, hence insufficient preparation.
  3. Lack of confidence, hence not scheduling the exam and finally dropping the idea.
  4. Enrolling for cheap courses, just because they are cheap, without giving any weight age for trainer profile, method of training and track record. Online courses which are just record and play, which are priced lower than the price of books is the number one culprit. Think of the frustration, re-preparation effort and the re-registration fees after failing in the first attempt. Passing PMP in the first go is very important. Do not decide based on the direct costs alone, consider the indirect costs (especially the cost of failure) as well, before deciding on the training program.
  5. Try to finish it off at the earliest, preferably within 30 days of the course completion, else other priorities may take precedence.

pmpinjust5weeks

Project management essentials

  1. Define the goal
  2. Collect requirements
  3. Define scope
  4. Develop product breakdown structure
  5. Develop work breakdown structure
  6. Develop project strategy
  7. Estimate the work packages
  8. Determine budget
  9. Decompose the work Packages into activities
  10. Develop activity sequences
  11. Estimate activity effort and durations
  12. Perform bottom up estimation
  13. Optimise budgets
  14. Develop schedule
  15. Allocate resources
  16. Execute
  17. Change management
  18. Monitor and control
  19. Close the project or phase
  20. Lessons learnt

The project management certification guide – 2019

It is cut throat competition out there in the certification arena. Every certification body wants to get a pie of the project management certification market. There are the established certification bodies which faces stiff competition from the new comers.   It is a red-ocean out there. The leaders of predictive project management want a share of the adaptive (agile) project management window. The PMI and the PRINCE2 owners are trying their luck in the agile segment and are struggling in the agile space which is dominated by the likes of Scaled Agile,  Scrum alliance, Scrum.org.

The sole objective of this post is to bring clarity to the cluttered certification options, to make it easier for the reader to  choose the right certification or guide others towards the right direction.

Project Management can be broadly classified into two main categories;

  1. Predictive project management – A plan is created for the project from start to finish, and we execute the project as per  the plan. This is well suited for projects where the scope is very clear, and the engineering discipline does not allow for much change (EPC projects).  Most of the engineering, procurement and construction projects demand predictive project management styles because their engineering domain are not suitable for frequent scope changes. The leading players in this segment are;
  2. Adaptive / Agile project management  – Adaptive or agile project management is well suited for projects where the scope is evolving and the technology is very new. These are iterative in nature. The product of the project is developed through small iterations. These are well suited for projects whose engineering domain allows for easy scope changes (I.T projects). The leading players in this segment are;

The following chart depicts the certification streams under two main categories; Predictive and Adaptive or Agile.

PM Career Guide 2019 - high

 

Contact us