Top challenges of EPC Project Owners, Project Managers & Engineering teams

Owners

  • I do not have visibility into the project.
  • It takes almost 3-5 days time to get the progress updates. By the time I receive it, it is too late to take any effective corrective / preventive action.
  • Information overload. Very often we are bombarded with information and it takes lot of effort and time to understand the exceptions.
  • We are not sure about the project end date and the anticipated cost.
  • Lot of time spent in investigations / claims.

Project Managers

  • I am unable to make timely decisions because of the delay in receiving information. I wish to get the relevant information on time at the click of a button.
  • I do not have much visibility into sub contracted work. I am forced to believe what they tell me. They give me a very positive picture till the last minute and then fail at the last minute, creating last minute plan changes.
  • Since there is no traceability, lot of time is spent for investigations and claims.
  • Quality related issues, arising out of improper communication of engineering specifications and the associated changes.
  • No visibility into the long lead items, which often results in delays and re-planning.
  • Actual work is not in alignment to schedule. Schedule is not really used for project management, it is used more as a status update and communication tool. Even that fails because the actual work execution is different from what is shown in the schedule.
  • Project managers spend lot of time in administrative work, than in managing work.

Engineering

  • Progress tracking of the engineering work, especially engineering drawings is a big challenge.
  • Change management of the engineering drawings is an area where engineering teams spend lot of their time.
  • Errors and omissions in consolidation, validation, incorporation and traceability of the changes / comments on the engineering documents results in time consuming reworks.
  • Lack of alignment of the engineering plan to the overall project plan creates lot of last minute schedule pressures on the engineering teams.

Work front

  • Because all the inputs are not available, teams spend lot of time waiting for the inputs to be ready.
  • Construct ability constraints are revealed at the work front, leading to wastage of time and money.

These are the common project management challenges faced by our clients and partners. These culminate in serious project slippages and cost overruns.

The solution to these problems lies in the culmination of ;

  1. Integrated project management information systems (IPMIS) – Without the support of Integrated Project Management Information Systems, projects are more like an army unit on the war front with a broken communication system.
  2. Integrated project delivery using Agile principles – One may have all the information on time, and if the teams lack the capability to act on the information quickly, again the project fails.

Establishing the Integrated Project Management Information System (IPMIS) is the predecessor to implementing Integrated Project Delivery (IPD) with Agility. IPMIS can be accomplished within a very short span of time with the right tools and implementation strategy. Integrated Project Delivery (IPD) with Agile principles involve cultural changes and will take longer time to institutionalize. Start with Integrated Project Management Information System (IPMIS) and then IPD with Agile.

Are you facing similar challenges in your projects?.

Let us start a discussion.

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